Law firms handle a massive number of legal documents and files every day. Document storage and its quick retrieval are among the top challenges of legal document management systems. Legal Document Management Software reduces the hassle and boosts productivity by storing the documents with the right metadata. The firm files are properly indexed, numbered, versioned, and saved in archives.
Generally speaking, Legal Document Management systems streamline the workflow and increase across-the-board productivity. In This blog, we will share with you how to select the right Legal document management software that meets the needs of your law firm or in-house legal team.
Central Legal document management
Law firms need efficient legal document management software that can help them store all documents, files, and emails related to each case and client in one place that can be accessed anytime from anywhere. Solutions like Lexzur Document Management System supports text-based search, meaning you can search your documents to locate what you need in a few seconds. Compared to primitive and complicated systems, this makes it easier for legal practitioners to retrieve, collaborate and share documents from the convenience of their smart devices.
Keep Everything Organized
A Legal document management system DMS allows you to save all your legal documents and data on a secure cloud. This means any document you need is only a click away from you. It makes it easier for you to keep track of things because everyone uses the same centralized storage online.
Easy Collaboration and Easily Set Permissions
In addition to the central legal document, law firms need advanced systems that boost collaboration among internal and external stakeholders. There is a need for a document management system to easily set permissions to ensure that access is given to the right collaborators within the system. For example, management can decide to give lawyers access to all the cases for a client, or only specific documents, by type, location, or any other data type they can assign.
Compatible with Desktop, Tablets and Mobile User Interfaces
Nowadays, work can be done from anywhere. As a result, legal practitioners need a user-friendly document management system that can be accessed at any time, from anywhere.
Keeping legal documents only on the computer or the local server can raise the risks of hard drive failure, fire, etc. And problems might occur when you want to reach one of these important documents away from your office? Lexzur is the ultimate legal document management system for any organization. The most user-friendly DMS in the world is easy to use and compatible with desktop, tablets and mobile user interfaces.
Maintaining Version Control of Legal Documents.
Under documents control, all previous and old versions of any legal document are stored since it was first created in the system. This means that you can look at previous versions of a file and, if necessary, replace your working copy of the file with an older version. You can create a new version of the legal document and keep the existing metadata and all earlier versions, which are easily recoverable with just one click.
Supports electronic signatures
DMS systems make it easy for you to review, sign, and share legal documents with other collaborators. Forget about the hassle of downloading, uploading, or printing documents.
Integrates with your everyday tools
Connect the tools you already use to streamline your legal document management workflow. Lexzur integrates with Gmail™, Outlook, Dropbox, and many other tools to simplify your legal document management, where you can sync emails and add information directly to Lexzur without switching between apps.
Compliance and risk control
A well-maintained legal document management system helps firms stay compliant with the most updated regulations, avoid security risks, and boost the overall productivity and workflow of the business.
Measuring the ROI of your Legal Document Management System
In today’s business world, analytics play a pivotal role in performance management and the strategic distribution of resources. We will share a list of Key Performance Indicators (KPIs) that can help you measure the success of your investment in the Legal Document Managment System.
Eliminate Storage Costs
Using a legal document Managment System eliminates the demand for storage spaces and physical filing rooms, allowing you to fill costly office spaces with staffers and other tools that actively fetch value to your business.
Forget about printing Costs.
By eradicating the need to make multiple copies of the same document and printing each document, you can save substantial time and physical costs. There is also a labour cost associated with these tasks that can be saved and allocated to revenue-generating activities.
Reduce Labor Costs
With efficient legal document management, the costs associated with filing, searching and maintaining the physical structure of files are eliminated. Think about the time your firm loses in person-hours searching for misplaced files? With an efficient DMS, all legal documents are accessed by the authorised persons in your firm, no matter where they are.
Boost Business Efficiency
Workflows can be optimized to boost efficiency. Tasks can be done faster and promptly via customised workflows. Legal documents can be shared with the right collaborators in the right order with a security system
Boost Productivity with a Customized Legal Document Management System Tailored to Your Business
Moving to a legal document management system allows for better collaboration where businesses can automate their workflows, minimize errors related to document drafting and make documents that can be accessed and shared at any time, from any location. This frees up valuable time for legal practitioners to focus on more business-critical areas.
Lexzur is a complete law practice management system with an advanced Legal Document Management module tailored to your business that will help you simplify legal document management and streamline business processes. A custom DMS tailored to your business will help you streamline business processes, ensuring your business stays competitive and profitable.
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